Model Constitution

MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS

(DEPARTMENT OF PERSONNEL AND TRAINING)

NEW DELHI

MODEL CONSTITUTION IN RESPECT OF THE RESIDENTS WELFARE ASSOCIATIONS FUNCTIONING IN DELHI/OUTSIDE DELHI UNDER THE CONTROL OF DEPARTMENT OF PERSONNEL AND TRAINING

(AMENDED UP TO JULY, 1999)

MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS

(DEPARTMENT Of PERSONNEL & TRAINING)

(WELFARE SECTION)

MODEL CONSTITUTION IN RESPECT OF RESIDENTS WELFARE ASSOCIATIONS RECOGNISED BY THE GOVERNMENT OF INDIA, DEPARTMENT OF PERSONNEL & TRAINING

All welfare Associations of the Central Government Employees in receipt of grants-in-aid from the Department of Personnel & Training, New Delhi shall be required to be registered under the Societies Registration Act, 1860.

2. According to the Act, any seven or more persons having intention to form a Society may, by subscribing their names to a Memorandum of Association form themselves into a Society under the Act. In case of Welfare Association, however, an Association of not less than 200 Government Servants (unless otherwise justified as a special case) shall be registered.

3. The Act lays down that the 'Memorandum of Association' and the 'Rules and Regulations' of any Society/Associations should be drawn up separately. Further, that whereas the 'Memorandum of Association' should contain the names of the Society, the names, addresses and occupations of the members of the governing body etc., the 'Rules and Regulations' should have the details of the Constitution like membership, manner of holding meetings, powers of the functionaries etc., the page-numbering of the rules and their classification/numbering are also required to be done separately from the Memorandum.

4. The Memorandum of Association shall contain the following provisions:-

(I) THE NAME OF THE ASSOCIATION

No distinction of class or character should appear in the name of Association(s}. It is advisable to name an Association as CENTRAL GOVERNMENT EMPLOYEES RESIDENTS WELFARE ASSOCIATION I KENDRIYA SARAKARI KARAMCHARI AWASIYA SUDHAR KALYAN SABHA'____________________ followed by the name of Blocks/Type/Number of Quarters/area covered or represented by the Association, so as to suitably give an identification to it. No names other than the two mentioned above will be acceptable and, for the sake of uniformity, such Associations having different names should initiate action to change their names. An intimation to this effect will be sent to the Department of Personnel and Training.

(ii) THE ADDRESS OF THE REGISTERED OFFICE OF THE ASSOCIATION

This should be the Home Address of the SECRETARY of the association/Sabha/Samiti authorised to correspond with the Government or local Authorities etc. The name of the sender of the communication may be typed, if necessary.

(iii) THE JURISDICTION OR THE AREA OF OPERATION OF ASSOCIATION

This shall state in un-ambiguous terms the jurisdiction of the Association in which it shall function. There should be a specific mention of the name of Blocks e.g., Block 'A', 'B', 'C' of ______ or types of Qrs/Blocks (e.g. 500 Qrs from No. _____ to No. _______), the residents of which shall be entitled to become members of the Association. The area of operation should be a compact one, that is to say, it should not be fragmented/disjointed or scattered. Another important point is that it should not encroach upon or overlap the jurisdiction of another Association in the vicinity recognised by the Department of Personnel & Training.

(iv) THE OBJECTS FOR WHICH THE ASSOCIATION IS ESTABLISHED

    1. To foster a spirit of mutual help and goodwill among the inhabitants of the colony, in general, and the members of the Association in particular, thereby promoting communal harmony and national integration.

    2. To make all possible efforts to achieve general amenities, Consumer Protection such as interaction with traders on quality and quantity of goods, over charging etc. monitoring of the public distribution system including supply of essential and consumable itmes and environmental protection such as steps to curb pollution, ensure cleanliness, plantation of trees, interaction with authorities on any environmental aspects and for this purpose, represent the interest of the residents before appropriate authorities.

    3. To undertake all such other lawful acts, deeds or things including sports and Cultural activities as are incidental or conducive to the attainment of any or all of the above objects including the general Welfare of the Employees and their families.

    4. To promote such welfare and socio-economic activities as may be approved by the Department of Personnel & Training.

(v) The Managing Committee will set targets in the areas stated in the objects and conduct half-yearly reviews to assess the achievements of targets. This will be called the Annual Action Plan of the Association. A copy of the Action Plan has to be sent to the Chief Welfare Officer, Departments of Personnel & Training in the beginning of the Financial Year. The Association, while applying for grants-in-aid to the Department of Personnel & Training, shall indicate, with special reference to the Action Plan, achievements or shortfalls with reasons.

5. The Association shall, however, desist/refrain from taking part directly or indirectly in any political or anti government activities or associating with foreigners or foreign Institution/Association. The Association shall not bring any political or other outside influence to bear upon any authority in connection with the affairs there of.

 

6. The 'Memorandum of the Association should further, give the names, address, occupations and designation of the members of the governing body (at the time of registration) to whom the management and affairs of the Association have been entrusted. It is also required to be duly signed by these members before it is registered.

7. The 'RULES AND REGULATIONS' of the Association shall contain the following provisions:

Rules and Regulations
Certificate (Annexure-I)
Election Programme (Annexure-II)
Nomination Form (Annexure-III)

For PDF Documents, you need Adobe Acrobat Reader to view/print.

Home Page